Law Firm Accounting and Bookkeeping: Tips and Best Practices JurisPage Legal Marketing

law firm bookkeeping services

It is easy to make legal accounting mistakes when working in law with trust accounts. It is too easy to put the funds in the wrong bank account, mismanage an account, accidentally use funds that need to be saved, or fail to report it correctly. Making mistakes with trust accounting can lead to penalties, suspension, or the loss of the right to practice law. When it comes to law firm accounting, there are a lot of things that can go wrong. If you put your firm’s bookkeeping and accounting on the back burner, you will have issues with cash flow, getting paid, and more. Below, we outline common legal accounting mistakes for you to avoid.

  • All the taxation related aspects are considered appropriately to ensure accuracy while filing the year-end returns.
  • We recommend you hire a legal bookkeeper and accountant to help keep you and your firm on track.
  • While you’ve spent years honing your skills to become a great lawyer, you didn’t learn about accounting or bookkeeping for attorneys at law school.
  • Bookkeepers work directly to keep financial records in order at the law firm.
  • We can effectively manage all your daily financial needs, including payroll, invoicing, accounts payable and regular account reconciliations.

With that said, here are the steps we recommend you follow, whether you’re a small or large firm. In our opinion, this is an oversight, as mismanaging these accounts can lead to serious consequences, even disbarment. You’re required to do this every 30 to 60 days depending on your state — be sure to check your state’s rules. Whenever there’s a change in one category, there should be a corresponding and equal change in another in order to keep the sheet balanced. In 1981, this money started being stored in an IOLTA, which is an interest-bearing account.


Many law firms use legal accounting software, which often comes with reports and other tools to assist you with planning for the future. Imagine if the team at a law firm recognized the importance of being prepared for tax time and the law firm accounting throughout the year to be prepper for the end of the year. Keeping track of all these records sounds like a lot of work, making it easy to procrastinate until the end of tax season. Well kept books for attorneys will aid accountants by giving them accurate financial data to work with. Perhaps one of the best long-term benefits of working with a CFO is the extra time you get to spend with clients. If you don’t have a dedicated CFO or accountant, prepare yourself to spend hours looking at financial reports and doing your firm’s bookkeeping.

Ask around to see if other attorneys have a recommendation, or ask your State Bar for referrals. What matters the most is that you have a strategy in your budget that revolves around your business and where you want it to go. Understanding this information will also help you identify areas of your practice that are the least successful and the most successful. If you know where you are most successful and least successful, you can allocate resources to provide stimulation for future growth. Not only is she highly reliable and trustworthy, she is competent and capable of problem solving even the most difficult issues. Without hesitation, I believe she is value added to our business in more ways that we can count.

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We are a team of experienced charted accountants, talented finance graduates, quality specialist and project managers, assisting you to your bookkeeping needs. The A Deep Dive into Law Firm Bookkeeping provided by us are as per the accounting regulations in the USA. All the taxation related aspects are considered appropriately to ensure accuracy while filing the year-end returns.

You should only ever charge your clients fees directly related to their account. Your business operates as its own entity with its own credit rating. Your checking account is self-explanatory — its primary purpose is managing business revenue. We’ll dive more into the specifics of why you need a CPA later on in this piece, but trust us when we say hiring one will make your life much easier.

Ready to Partner With a CPA Who Already Knows the Inner Workings of Your Business?

We excel in Clio, Law Pay & Zoho platforms and other specialized law firm accounting software (both traditional software and cloud-based practice management systems). Our goal is to be an invaluable source of financial guidance and a dependable partner to our clients, offering objective advice and comprehensive solutions that support business growth. The law firms have a very different type of working when compared with the other types of the business. Similarly, the law firm bookkeeping and accounting works on a different pattern. These costs cannot be avoided and they are the part of their business activities. So, an efficient accounting services for law firms is important to maintain the profitability of these firms.

Here are some reasons why accounting is key to your firm’s success. Make sure your trust account and/or IOLTA are included in your COA. At a glance, the COA should communicate all the financial transactions that your firm engaged in during a specific period. It’s broken down into categories and contains a name and description for ease of use.